Delegations_Deputations to Council

Contact(s)

General Enquiries
Clerks General Enquiries
City of Orillia
50 Andrew Street South, Suite 300, Orillia, ON L3V 7T5

Phone: 705-325-1311
Fax: 705-325-5178

Map to this Location
General Email
View City of Orillia Website

Any person wishing to appear as a deputation to Council at a regular meeting must complete the "Deputation Request Form" and return it to the Clerk's Office.

Deputation requests are screened by the Clerk, in consultation with the Mayor. The Clerk's Office will contact you by telephone, letter, or email regarding your request. The Clerk will inform Council of requests that are not granted.

If a deputation request is granted, all presentation materials must be submitted to the Clerk's Office by 12:00 Noon on the Wednesday prior to the Council meeting date. 

Deputation Guidelines

There are some restrictions regarding delegations/deputations:

  • The subject matter of the deputation must be within municipal jurisdiction.
  • Any person who has previously addressed Council on a topic will not be allowed a second deputation unless the person can prove that there is new information to present to Council.
  • No deputation requests will be heard during the summer months.
  • A maximum of three speakers will be permitted per deputation.
  • Each deputation will be limited to a maximum of 15 minutes.
  • No more than two deputations shall be scheduled for any Council meeting, subject to the necessity to deal with matters of an urgent nature.
  • Deputations to Council from declared candidates for elected office shall not be permitted.
  • Deputations shall not promote a specific business.

Deputation Process

Deputations are scheduled at the beginning of regular Council meetings only. If you are chosen to present a deputation, you do not have to read your deputation to Council. They will have already received a copy of your written submission. Instead, simply state the reason you are appearing, the solution or action you are seeking and the reason for your request.

Following your deputation, members of Council will then have the opportunity to ask you any further questions but they shall not enter into a debate. Members of Council will only interrupt a deputation on a point of order.

After Council has heard your deputation and the members have asked you any questions that they might have, the Mayor will ask you to take a seat in the gallery.  Any motions arising from a deputation shall be considered under the "Motion" heading of the agenda. Members of Council will then discuss the matter and determine an appropriate course of action.